Robotic process automation for Myway Pro (D’ieteren Auto)

The Customer

D’Ieteren is a group of services to the motorist founded in 1805. D’Ieteren Auto distributes Volkswagen, Audi, Skoda, Seat, Porsche, Bentley, Lamborghini, Bugatti and Yamaha vehicles across Belgium.

MyWay PRO is a start-up grown from the strategical thinktank of D’ieteren Auto. 100% independent, they take a multi-brand approach to the used car business. MyWay PRO offers an end-to-end solution for used car dealers, from sourcing to selling.

The Challenge

MyWay PRO was faced with a significant workload related to the administration of used cars. Paperwork related to the registration of vehicles, certificates of conformity and purchase invoices caused manual processing times and potential delays.

The Solution

Robonext implemented an integrated solution to handle used car documents automatically, consisting of UiPath Robotic Process Automation (RPA) as well as a custom-built document parsing solution.

The RPA robot collects the relevant documents  that are scanned in mass in a pdf file. Subsequently, this input is fed to a document parser that makes use of Optical Character Recognition (OCR). The document parser splits the document input into separate files, re-orients it in the correct format, categorizes the documents and identifies Vehicle Identification Numbers (VINs) in the content of the files.

Subsequently, the metadata extracted from these documents is used  by the robot for uploading the documents in D’Ieteren’s systems.

The Results

In the words of Radu Nicodim, Managing Director of MyWay PRO: “RPA helped us to streamline our administrative processes, winning throughput time, decreasing errors, improving audit-trails and making the tasks of our operations team more enjoyable – focusing on highly value added things instead
of repetitive tasks. Thanks to RPA we are leaner in our operations and have a highly motivated team.

Robonext has been working side-by-side with our team to automate the highest priority projects. We appreciate the speed of deliverypro-active way of proposing new solutions to identified problems and ability to ensure a proper hand-over once the automation work has been done, to ensure business continuity. It is a pleasure working with the team.”